What should a custom display RFQ accomplish?
An RFQ should give each supplier the same commercial and technical starting point. It does not need to solve every engineering detail, but it should distinguish confirmed requirements from open questions so unit prices, tooling, samples, packing and delivery responsibilities can be compared fairly.
Which product information should be included?
Describe what the display must hold and how people will interact with it. Provide product samples, drawings or accurate package measurements when fit, tier spacing or load affects the structure.
- Product width, depth, height and weight
- Number of SKUs and units per SKU
- Loading, shopper access and replenishment direction
- Counter, shelf, wall or freestanding location
- Maximum display footprint and height
- Any stability, cleaning or handling constraints
Which commercial inputs prevent misleading prices?
State the quantity scenario, not just a single number. Separate prototype needs, first production order and possible reorder volume. Ask suppliers to identify exclusions and quote validity instead of assuming every cost is included.
- Prototype or sample quantity
- Initial production quantity
- Expected reorder or rollout range
- Target market and delivery country
- Requested delivery term and destination
- Target in-store or receiving date
How should branding and artwork be specified?
Identify every graphic zone, required color reference, artwork format and approval method. Do not treat “logo included” as a complete print specification. The supplier must review the actual artwork, substrate and intended viewing conditions.
What packing information belongs in the RFQ?
Packing can change both product protection and landed cost. State whether the display should ship assembled or knock-down, how surfaces must be protected, what labels are required and whether retail-ready or pallet requirements apply.
What should the quotation return to the buyer?
Ask for a written response that identifies the offered structure, material, quantity basis, branding, sample scope, packing, commercial exclusions, delivery responsibility and validity. Project-specific MOQ and timing should be confirmed only after the production route is reviewed.
Which approvals belong before volume production?
Define who approves the drawing, physical sample, artwork and pack-out. Record revisions and acceptance checkpoints so the approved reference is not replaced by an informal message or an undated image.
Copy this custom display RFQ template
Replace each bracketed prompt with your project information. Mark unknown items as open for supplier recommendation rather than deleting them.
PROJECT / BUYER Company: [company name] Contact: [name and business email] Project stage: [concept / design / prototype / production / reorder] Target sales market: [country or region] DISPLAYED PRODUCT & RETAIL USE Product: [name and package description] Product size and weight: [W × D × H; weight] SKUs and capacity: [number of variants; units per variant] Retail position: [counter / shelf / wall / other] Maximum display size: [W × D × H] Loading and shopper access: [describe direction and handling] DISPLAY REQUIREMENTS Preferred material: [acrylic / plastic / open to recommendation] Structure or reference: [drawing, photo or concept attached] Branding: [logo, header, colors, artwork format] Assembly state: [assembled / knock-down / open to review] QUANTITY & PACKING Prototype quantity: [number] Initial production quantity: [number] Expected reorder or rollout range: [number or unknown] Surface protection and individual packing: [requirements] Carton labels / pallet / retail-ready packing: [requirements] DELIVERY & APPROVAL Delivery country and city/port: [destination] Requested delivery term: [if known] Target receiving or in-store date: [date] Approval steps: [drawing / sample / artwork / pack-out] Please identify: [tooling, sample, packing, freight and other exclusions]
How this buyer content is maintained
Published and reviewed by Yiwu Zhuochao Plastic Products Co., Ltd. Company facts are checked against the assessed Alibaba supplier profile; product and process guidance is based on the supplier’s current manufacturing scope and project-review workflow. Fixed MOQ, price, timing, certification and performance claims are not published without supporting evidence.
Frequently asked questions
Can I send an RFQ without a finished CAD drawing?
Yes. Send product dimensions or samples, reference images, required capacity, quantity, branding and destination. Mark the structure as open for design review.
Should I ask every supplier for the same material thickness?
Use the same confirmed specification when comparing like-for-like prices. If thickness is open, ask each supplier to state and justify its proposed material and structure.
Should freight be included in the first RFQ?
State the destination and requested delivery term even if freight is quoted separately. Packing configuration and carton volume can affect the landed-cost comparison.
What if the MOQ is not known?
State the prototype quantity, first-order target and forecast range. The supplier can then review the design-specific production route and explain the relevant MOQ assumption.
Can I send the completed checklist to Zhuochao?
Yes. Use the quote page, WhatsApp or email. Zhuochao will review missing items before confirming project-specific commercial terms.